Privacy Policy

Last updated: August 2025

Privexon (“we”, “our”, or “us”) is committed to protecting and respecting your privacy. This policy explains how we handle your personal data when you visit our website or use our services, in line with the UK GDPR, EU GDPR, and the Data Protection Act 2018.

1. Information we collect

We may collect and process the following data:

  • Contact information – name, email address, phone number, and details you provide via our forms.
  • Business information – company name, size, and relevant compliance documentation you choose to share.
  • Technical information – IP address, browser type, device type, and browsing behaviour (via cookies and analytics).

2. How we use your information

We process your data to:

  • Respond to your enquiries.
  • Provide GDPR audit services and related advice.
  • Send relevant updates or resources (only if you opt in).
  • Improve our website and services.

We will never sell your data to third parties.

3. Legal bases for processing

Under GDPR, we rely on the following lawful bases:

  • Consent – for marketing communications or when you submit optional information via our forms.
  • Contract – when providing the services you request.
  • Legitimate interest – for improving our services, ensuring security, and preventing fraud.

4. Data sharing and third parties

We only share your data when necessary to:

  • Deliver services (e.g., hosting providers, secure document storage).
  • Comply with legal obligations.

All third parties are contractually bound to protect your information.

5. International transfers

If we transfer your personal data outside the UK or EEA, we ensure it is protected by approved safeguards such as standard contractual clauses or adequacy decisions.

6. Data retention

We retain personal data only as long as necessary for the purpose collected, or as required by law. For example:

  • Service-related records – 6 years (for legal purposes).
  • Marketing data – until you opt out or withdraw consent.
  • Website analytics – 14 months.

7. Your rights under GDPR

You have the right to:

  • Access the personal data we hold about you.
  • Request correction of inaccurate information.
  • Request deletion of your personal data (where applicable).
  • Restrict or object to our processing.
  • Withdraw consent at any time (where consent was given).
  • Request a copy of your data in a portable format.

We respond to all rights requests within one month.

8. Cookies

We use cookies to improve site functionality, analyse traffic, and store user preferences.
You can manage cookies via your browser settings. See our Cookie Policy for details.

9. Security measures

We store personal data on encrypted systems, restrict access to authorised personnel, and regularly review our security practices.

10. Contact us

If you have questions about this Privacy Policy or wish to exercise your rights, contact:

Privexon
Email: info@privexon.com
Address: 59 Ashley Drive, Swinton, M27 0AU